Symposia Guidelines

Below are some guidelines for Symposia presenters on how best to video your presentation and send to the organisers in advance of your talk.

Key Dates

October 23, 2020 – Accepted Symposia Panels Confirmed

November 30, 2020 – Symposia Title & Abstract Submissions Due

April 1, 2021 – All Symposia Presenters Register By

April 7, 2021 – Upload pre-recorded presentation

April 28 – May 1, 2021 – Conference Dates

About Symposia

*All Symposia Submissions have been confirmed. 

Speakers included in successful proposals will be invited to submit individual abstracts for their specific presentations within the symposium by no later than November 30, 2020.

This year, speakers will be contacted via email with a link to submit their individual abstract.


Symposia can be used to present conclusive evidence of a series of studies or to provoke discussion on areas where more work is required. The requirements are high-quality innovative work within the areas of developmental cognitive neuroscience with integrated human and preferably including animal, postmortem, or computational models probing neural mechanisms. The requirements are high-quality innovative work within the areas of developmental cognitive neuroscience with integrated human and preferably including animal, postmortem, or computational models probing neural mechanisms.

All symposia are selected by the Scientific Program Committee with priority given to symposia that:

  • include topics that address novel or currently debated issues
  • bridge between basic and clinical fields and/or between human, animal, postmortem, or computational modeling work.
  • include a diverse range of speakers that bring unique approaches or perspectives to the topic, with diversity including variation in intellectual perspective or approach, gender, race, ethnicity, stage of career and geographic location
  • encourage in-depth discussion and debate between presenters and the audience We encourage our membership to submit a proposal to present research that will start conversations, and encourage debate leading to knew insights and resolutions in the field. Student-led symposia are also encouraged

Symposia Format

Symposia sessions will include presentations by 3 (minimum) or 4 (maximum) individual speakers that offer unique perspectives on a specific central theme, followed by a moderated, interactive scientific exchange involving the audience. The symposium session should not exceed 1 hour and 30 minutes and allow for sufficient time for the moderated discussion.

Virtual Presentation Guidelines

All speaker presentations will be scheduled into the program as simulated live talks. This means that attendees will watch each pre-recorded talk as if being broadcast live — without the stress of live streaming and the potential technical issues that could arise from this.

Each Symposium will need to have the following information completed and uploaded by
April 7, 2021:

  • Pre-recorded 2 minute introduction by the symposium chair, summarising the overall presentation and detailing the Q&A format
  • Pre-recorded video presentation per speaker (15 minutes). For specific times, please refer to the direct email correspondence
  • Organise and confirm a live Q&A at the end of your session.

Live Chat & QA

Following on from each pre-recorded talk, the presenter will be asked (where/when possible) to attend a virtual live text Q&A to answer any questions or add to any discussions taking place around a presentation.

Longer symposia and plenary speakers will have a moderated Zoom Q&A Session to follow with audio & video for the panelists allowing for more involved discussion with attendees.

How To Create & Record

Step 1: Create your Presentation using PowerPoint Slides

Please include an intro slide below at the beginning of your presentation (include the title of your talk, your name and your affiliation)

Ensure that any graphs/charts/figures you include are large enough to be viewed on a screen, and there’s space at the bottom of your slides for closed captioning.

Practice going through your talk to confirm that the timings are accurate, and that the number of slides correlates with your allotment of time (15 minutes for presentations). Remember to take a few moments at the start of your talk to introduce yourself, in lieu of a chair.

You may consider including a contact email address and/or twitter handle in your final slide, to make it easy for attendees to contact you with any follow up questions post event.

Step 2: Record Your Video

To record your presentation, you are welcome to use any platform you feel comfortable with (as long as the final file is in mp4 format). We have outlined instructions for two options, which are both user-friendly and free to use. Please click on the button below to review these options:

Option 1: ZOOM (preferred option)

Please click here to view the ‘recording a zoom meeting’ video. Further step by step instructions are included below:

      1. Open the slides you wish to present, then minimise.
      2. Install the Zoom.us software or application on your computer or device from http://zoom.us/download. Once the application has installed, click Sign In (for existing account users) or Sign up to create a free account.
      3. Once logged in, click on the ‘Host a Meeting’ tab at the top and select ‘With Video On. Then click ‘open link’.
      4. The meeting will then launch, and you will be asked to ‘join with computer audio’.
      5. If your audio isn’t working, check your settings by clicking on the arrow next to the mute icon on the bottom left of the screen.
      6. If your video isn’t working, check your settings by clicking in the video icon at the bottom left of the screen.
      7. Once you are in video mode and can see yourself on your computer monitor, make any changes required to the location/orientation of the camera etc., to ensure your appearance is how you would like to be recorded.
      8. Move your mouse to the bottom of the screen, where the following will appear. Click on the share screen icon and select the PowerPoint slides that you opened previously.
      9. Once you have shared your screen, you should be able to see yourself in the top right of the screen, with the main image being your slides. Click next through the slides to make sure you have control over the content.
      10.  Once you are ready, go to the top of the screen, and click on the ‘More’ button, where you will then see the ‘record’ button. Click on this to start the recording.
      11. Once you’ve finished your recording, go back up to the same ‘more button’ and click ‘Stop Recording’ (please note that this tab won’t show up on the recording).
      12. As soon as you end the meeting, your zoom video clip will download and appear in your documents folder in a folder named ‘Zoom’.
      13. Once you are happy with your recording, please rename your final video [SESSION ID_LASTNAME].
      14. We will be in touch with you on how to submit your final video. 

DOWNLOAD THESE INSTRUCTIONS AS A PDF

Option 2: Microsoft PowerPoint

Please click here to view a brief ‘How to Make a Video in PowerPoint’ video. Further step by step instructions are included below:

  1. Go to the video and audio settings on the device you plan to record your presentation, to ensure your microphone and camera are connected and working properly.
  2. Open the PowerPoint slides you wish to present.
  3. Whether you are using Mac or PC, there will be a ‘record slide show’ button, under the slide show tab.
  4. Once you have clicked on the record slide show, you will see the below view, with your Ppt slides in present mode, with your image at the bottom right of the screen. Once you are ready to present, you simply click on the red record button located at the top left of the screen.
  5. If you wish to highlight any graphs or specific information, you can do so using the tools at the bottom of the screen.
  6. Once you are finished recording your presentation, click on the stop button at the top left of the screen, beside the record button.
  7. Once you are satisfied with your recording, please go to file -> export -> create a video, to save your presentation as an mp4 video file.
  8. Ensure you select the ‘use recorded timings and narrations’ to save your video. Once you are happy with your recording, please name your final video file [SESSION ID_LASTNAME].
  9. We will be in touch with you on how to submit your final video.

DOWNLOAD THESE INSTRUCTIONS AS A PDF

Step 3: Upload Your Presentation

Oral presenters must upload all videos via their individual url (this will be communicated via email)

by April 7, 2021