Presenter Guidelines

Themed Symposium Presentation Guidelines

Each themed symposium is ninety (90) minutes in length including time for Questions and Answers. Kindly ensure that there is ample time for audience participation and discussion during the scheduled symposium time. Each of the five (5) speakers will have 15 minutes to present followed by a short Q&A period after all speakers have presented.

The meeting room will be equipped with:

  • Projector and screen (please use 16:9 slide ratio)
  • Lectern microphone and table microphones for Q&A
  • Slide advancer

For ease of transition time, it is recommended that presenters load presentations to the podium laptop. However, should you wish to use your own, please ensure you have the correct connection cables to connect to the LCD projector. Please note, HDMI cables will be provided. If you use a MAC or have a different connection, please provide your own adapters/dongles. Please test your presentation in advance to ensure that all slides/images/videos are working properly. You are able to test your laptop before the conference proceedings begin each day, during the lunch breaks or during coffee breaks.

Invited Symposium Presentation Guidelines

Each symposium is ninety (90) minutes in length including time for Questions and Answers.  Kindly ensure that there is ample time for audience participation and discussion during the scheduled symposium time.

The meeting room will be equipped with:

  • Projector and screen (please use 16:9 slide ratio)
  • Lectern microphone and table microphones for Q&A
  • Slide advancer

For ease of transition time, it is recommended that presenters load presentations to the podium laptop. However, should you wish to use your own, please ensure you have the correct connection cables to connect to the LCD projector. Please note, HDMI cables will be provided. If you use a MAC or have a different connection, please provide your own adapters/dongles. Please test your presentation in advance to ensure that all slides/images/videos are working properly. You are able to test your laptop before the conference proceedings begin each day, during the lunch breaks or during coffee breaks.

Blitz Topics Presentation Guidelines

All individual Blitz Topics Sessions are thirty (30) minutes long and presentations are five (5) minutes each. Please invite the audience to your poster session for any questions. There will be a session chair who will advise you of the time remaining during your presentation, kindly observe the time restrictions out of respect for other presenters.

The meeting room will be equipped with:

  • Projector and screen (please use 16:9 slide ratio)
  • Lectern microphone and table microphones for Q&A
  • Slide advancer

For ease of transition time, it is recommended that presenters load presentations to the podium laptop. However, should you wish to use your own, please ensure you have the correct connection cables to connect to the LCD projector. Please note, HDMI cables will be provided. If you use a MAC or have a different connection, please provide your own adapters/dongles. Please test your presentation in advance to ensure that all slides/images/videos are working properly. You are able to test your laptop before the conference proceedings begin each day, during the lunch breaks or during coffee breaks.

Remember you only have FIVE (5) minutes to speak during your Blitz Topics Presentation!

Poster Presentation Guidelines

There are three (3) designated poster sessions, one each day on Thursday, Friday & Saturday (see below). Kindly set up and remove your posters during the allocated poster set up and tear down times so as not to impact other presenters.

Poster Recommendations:

  • Keep text to a minimum
  • Ensure text is in large font
  • Use graphs, charts and/or tables
  • Ensure contents have a logical flow
  • Make it colourful

The MAXIMUM SIZE for your poster is 4 ft x 4 ft but you DO NOT need to use the full space. Push pins will be provided for you to adhere the poster to the board.

*Removal of posters at the end of the display period is the responsibility of the author(s). Posters not removed by the deadline will be removed and disposed of by meeting staff. Please note that the posters will be held at the registration desk until the end of the conference after which time they will be recycled.

There are three (3) poster sessions, kindly take note of your poster session and the set up/tear down times. 

Poster Session 1:
Thursday, April 27, 2023

Set Up: Between 12:00 – 14:00

Session Time: 14:30 – 16:00

Tear Down: Please tear down by 18:00

Poster Session 2:
Friday, April 28, 2023

Set Up: Between 7:30 – 14:00

Session Time: 16:30 – 18:00

Tear Down: Please tear down by 18:30

Poster Session 3:
Saturday, April 29, 2023

Set Up: Between 7:30 – 11:00

Session Time: 14:00 – 15:30

Tear Down: Please tear down by 17:00